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How not to go crazy at work in 9 easy steps
Feelin' like having more work than you can handle? There is a variety of time management methods you can employ to work and live more effectively.
Take every morning about ten minutes to plan the day's tasks. Better yet, set up a to-do-list on the evening before. The same is recommended for a week's plan.
Expect the unexpected
Reserve only 50 to 60 percent of your time for the tasks you already know about. Keep the rest available for spontaneous and unexpected activities. This way you are able to respond flexibly to whatever work comes along.
This tool is amazingly simple, but extremely helpful. You note the things you really can't afford to waste your time on during business hours. Yes, we're talking about checking your social networks, watching kitty videos or argue with your mother.
Getting Things Done
The GTD approach is basically about sorting all tasks according both to their urgency and the time available. Very important things that can be processed in a short time - like answering an e-mail - should be dealt with immediately. Only then do you get down to what's also important, but requires more time. Yet at the end of the day you shouldn't have forgotten to take care of all the small stuff as well!
Divide a sheet of paper into four fields, in which the respective tasks are arranged: urgent and important, urgent but not important, important, but not urgent. You'll probably profit most from the last section with tasks neither important nor urgent. As its name suggests this method was developed by U.S. President Dwight D. Eisenhower.
The Pareto Principle
But how to decide which task is important and which not? Maybe with the 80:20 rule which says that one can achieve 80 percent of the outcome with 20 percent effort. In other words: don't concentrate on being perfect, but on being effective in the first place.
Keep it in blocks
Group similar tasks together. Like if you have to perform several phone calls, do it in one piece and not throughout the day. Or don't switch to your mail box every three minutes, answering an e-mail here and there. Rather determine a time or frequency when you answer all mails one after the other. Concentration is the key to productivity.
Plan regular breaks in your daily schedule that correspond with your biorhythm. If you're most effective in the morning, handle important tasks then. And keep in mind that after lunch your energy will be needed elsewhere than in your brain.
Let yourself be helped
There are many technological tools that allow you to better organize and communicate effectively. If want to integrate your e-mails, documents and tasks in the most simple yet refined way, Common Tongue is what you should go for. Most of these principles are included in Common Tongue already and others gradually will be.
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